Roll Call: Present :Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon, Bessie Rummins

Meeting Called to order at 6:30 p.m.

Adoption of Agenda: Motion made by Roverta to adopt the agenda, seconded by Jan.
All ayes, none opposed-motion carried

Secretary's Report: Motion made by Roverta to approve the June3, 2008 budget hearing minutes and the June 3, 2008 regular board meeting minutes, seconded by Jan.
All ayes, none opposed-motion carried

Public Participation: Michael and Connie Gibson present

Correspondence:  None

Committee Reports: None

Director's Report: Bruce Frost has finished with the assigned work.  The carpeting was completed. Vinyl baseboard has been ordered.  Ben will install this as time permits.  Ben has not been able to reach Mr. Hahn regarding the finish carpentry work since the week of our last meeting.  The countertops will be measured for and ordered as soon as the cabinets are set.  The drain line has been hooked up.  As soon as the countertops are installed with plumbing will be completed.  The air conditioner is not keeping up.  Mr. Pawson will be contacted.  Ben has been unable to reach him thus far.

The Summer Reading Program is off to a wonderful start.

Motion made by Nancy to approve the Director's Report, seconded by Roverta.
All ayes, no opposed, motion carried.

Ellen tried to reach Chuck Keiser.  She was told by the office (Chuck unavailable) the purchase agreement has been signed, the title search is being done, and we should be able to close by August 10th.

Action Items:

Motion by Nancy to pay Check #5407-#5456 plus EFT except check#5430 which will be re-examined and considered at the next meeting, seconded by Jan.
All ayes, none opposed-motion carried

Motion made by Nancy to hold our Library Board meeting on the 2nd Tuesday of each month at 6:00 p.m. for the current fiscal year with the option to change if necessary, seconded by Bessie
All ayes, no opposed, motion carried

Other Business: Friday, March 14th at 3:00 p.m. the board will meet with Bruce Frost regarding the addition to the library.  This has previously been posted.

Board went into Executive Session at 7:30 p.m.
Board returned to regular meeting at 7:45 p.m.

Adjournment: Motion was made to adjourn by Nancy, seconded by Bessie.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon, Absent: Bessie Rummins

Meeting Called to order at 3:30 p.m.

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Jan.
All ayes, no opposed-motion carried


Public Participation: Connie Gibson present.

Action Item:

Motion by Jan to adopt proposed budget for the July 1, 2008 - June 30, 2009 budget year, seconded by Roverta.
All ayes, no opposed-motion carried.


Adjournment: Motion was made to adjourn by Jan, seconded by Roverta.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon  Absent: Bessie Rummins


Meeting Called to order at 4:00 p.m.

Adoption of Agenda: Motion made by Roverta to adopt the agenda, seconded by Jan.
All ayes, none opposed-motion carried

Secretary's Report: Motion made by Jan to approve the May 13th and May 20th board meeting minutes, seconded by Roverta.
All ayes, none opposed-motion carried

Public Participation: Connie Gibson present

Correspondence:  None to report

Committee Reports: None

Director's Report:  All is going well. The areas to be completed in the new addition are
1. Carpet (scheduled for end of month)
2. Plumbing (waiting on plumber)
3. Installation of Cabinets
4. Window, door, and archway trim
5. Cement board on outside of building
6. Refrigerator, sink, and commode
Motion made by Jan to approve the Director's Report, seconded by Roverta.
All ayes, no opposed-motion carried

Action Items:

Motion by Nancy to pay checks #5380-#5406 plus EFT in the amount of $47,581.44, seconded by Roverta.
All ayes, none opposed-motion carried

Motion by Jan to approve the expenditures, up to $1,500.00 for a refrigerator, commode, sink, microwave, and portable handicap rails, seconded by Roverta.
All ayes, none opposed-motion carried

Motion made by Nancy to approve the July 1, 2008 - June 30, 2009 budget, seconded by Jan.
All ayes, none opposed-motion carried

Motion made by Jan to levy 1 mil to support the 2008-2009 budget, seconded by Roverta.
All ayes, none opposed-motion carried

Motion made by Roverta to write a thank you letter to Remus Lumber for their help regarding discounts for supplies for the new addition, seconded by Jan.
All ayes, none opposed-motion carried

Other Business:

The papers are being drawn up for the purchase of the lot next door.  Nancy is looking into insurance options. Purchasing the necessary appliances for the new addition was discussed.

Next Regular Meeting: Thursday,  July 8, 2008 @ 6:30 p.m.

Adjournment: Motion was made to adjourn by Roverta, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon
Absent - Bessie Rummins

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Roverta.
All ayes, none opposed-motion carried

Motion by Jan to submit the budget worksheet at the budget hearing for duscussion and approval and to the full board at the regular meeting, seconded by Roverta.
All ayes, none opposed-motion carried

Next meeting: June 3, 2008 @ 3:30 p.m.  Budget Hearing
                            June 3, 2008 @ 4:00 p.m. Regular board meeting

Nancy Mohr, Secretary

Roll Call: Present – Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon
Absent – Bessie Rummins

Meeting called to order at 5:05 p.m.
Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Roverta.
All ayes, none opposed – motion carried

Secretary’s Report: Motion made by Jan to approve the April 8, 2008 board meeting minutes, seconded by Roverta.
All ayes, none opposed – motion carried

Public Participation: Connie Gibson, John Warren, Pat Whitt and Bruce Frost present. 

Correspondence:Letter received from Big Rapids Copier suggesting we consider purchasing a differenct copier since it is difficult to get parts for the one we have.

Committee Reports: None

Director’s Report:  We received an estimate from Abbott's Furniture and Floor Covering for carpeting, carpet paste and sealer, metal transition, 4" vunyl base, and carpet for the office area.  Ben spoke with Bill and Pam Phillips.  They are willing to sell us 22 feet of lot 10 plus the remaining 10 feet of the partial one we own (lot 11). Our price would be $15,000.00.
Motion made by Nancy to approve the Director's Report, seconded by Jan.
All ayes, no opposed, motion carried.

Action Items:

Motion by Nancy to pay check#5320-#5379 plus EFT for a total of $22,436.04, seconded by Roverta
All ayes, none opposed , motion carried

Motion made by Jan to purchase from Bill and Pam Phillips the west 10' x 110' of lot 11 and the east 22' x 110' of lot 10 for $15,-000.00, seconded by Roverta
All ayes, no opposed, motion carried

Motion made by Jan to approve expenses related to the purchase of Lot 10 and 11 from Bill and Pam Phillips, up to $2,500.00, seconded by Roverta.

Other Business: All work has been approved thus far by Mecosta County regarding the new addition.  The purchase of the adjacent property to the library was discussed.  Bruce Frost said he did the title search.  Mr. Blackmer has agreed to release the owners of the property so they can sell the property to the library.  The price is $15,000.00; however, Mr. and Mrs. Phillips would like to list a donation of $30,000.00.  Also, we need a uniform purchase agreement, a release from Ben Blackmer, and title insurance.

Budget Workshop Meeting: May 20, 2008, 12:30 p.m.
(Special Budget Meeting: June 3rd, 2008, 3:00 p.m.)
Budget Hearing: June 3rd, 2008, 3:30 p.m.
Next Regular Meeting: Tuesday, June 3rd, 2008, 4:00 p.m.

Adjournment: Motion to Adjourn was made by Jan and seconded by Roverta.
All ayes, none opposed – motion carried.

Nancy Mohr, Secretary

Roll Call: Present -Roverta Coon, Ellen Shanafelt, Jan Burger, Nancy Mohr,  Bessis Rummins


Meeting Called to order at 8:06 p.m.

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Jan.
All ayes, no opposed-motion carried

Public Participation: Bruce Frost and John Warren present

Action Items:   Motion was made by Bessie to pay Remus Electric $2,500.00 and Randy Pawson $3,000.00 deposit for the electrical and mechanical work, respectively. Seconded by Jan.
All ayes, no opposed, motion carried


Other Business:   Bruce Frost requested this meeting to go over the plans for the addition to the library.  Ben left a message at Remus Lumber stating the Nova Brick will be harvest blend in color and the shingles will be sequoia in color.  The color of the soffit fascia will be taupe/clay paint.  Bruce will ask Ron to come and measure the door and discuss window sizes available for the addition.  The gas needs to be turned off by May 5th.  Don Jamieson will do the excavating.  We need to be careful because of the sewer line.  Mecosta County approved our plans.  The electrician, plumber, and mechanical people will get their own permits for the addition.  There was an error regarding this on the April 8th minutes.  More light switches will be added to the plans.  Bruce will see Remus Electric regarding this.

Next Meeting: Tuesday, May 13th, 2008 at 5:00 p.m.

Adjournment: Motion was made to adjourn by Bessie, seconded by Roverta.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon,  Absent:  Bessis Rummins


Meeting Called to order at 3:00 p.m.

Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Nancy.
All ayes, none opposed-motion carried


Public Participation: Bruce Frost and John Warren present.

Other Business: Bruce requested the meeting to go over the plans for the addition to the library.

1. The drawings are correct except for the addition of an 8-foot header on the center west wall that will be added.  Al Tucker, CMU, and Bruce will make the blueprints.  Dan Methner, CMU, will also go over the plans at no cost.  The drawing will be done in a couple of weeks.  We will use 2x6 for the walls, one-half inch OSB board, one and one-half inch treated strips and one and one-half inch styrofoam insulation.

2. Bruce talked to John Warren about technology.  All lines will be put in place even if we need to lay up all lines in attic until needed.  Stan Finch, CMU, will work on where and what lines we need to fully mediate the library--maybe have a visualizer set up also.  Ben and John will decide what goes where.

3. Randy Pawson of Alma will oversize the cold air duct to help movement of air.  We will get a new furnace, AFCU rating of 96 and an air conditioner of 13 rating.

4. Remus Electric will do electric.  A 200 amp panel will be used.  When the plan is ready, Bruce will show the board the plan and then go to Remus Electric.

5. Remus Lumber will be used for the building materials.  Bruce will work with Ron at Remus Lumber.

6. Brian Sutton will do excavating.  We need to tear down the back building April 15th-April 30th.

7. Kevin Smith, area contractor, will also help with the project.

8. The Board decided to use Nova Brick for the exterior of the building.  We will go to Remus Lumber and select the color and also the shingles to be used.  The board decided to shingle the entire roof since the present roof is old.  Cement board will be used for the gable end.

9. We will do all we can ourselves with the CMU students.

Next Meeting:  Tuesday, April 8, 2008 at 5:00 p.m.

Adjournment: Motion was made by Roverta, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary