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Barryton Library Board Meeting Minutes - January 6, 2012 BARRYTON PUBLIC LIBRARY P.O. BOX 215 BARRYTON, MICHIGAN 49305 January 6, 2012 Library Board Meeting Minutes Board members in attendance: Ellen Shanafelt Jan Burger (skype) Nancy Mohr Bev Timpy Bessie Rummins (skype) Absent Roverta Coon Meeting called to order at 1:03 p.m. Adoption of Agenda: Motion made by Bev to adopt the agenda, seconded by Nancy. All ayes, no opposed-motion carried. Secretary’s Report: Motion made by Bev to approve the minutes of the December 16, 2011 board meeting, seconded by Bessie. All ayes, no opposed-motion carried. Public participation: Connie Gibson, John Warren and Kristin Lytle, (Chippewa Township board member). Correspondence: None Committee Reports: None Director’s Report: We received a millage check from Fork Township and a donation check from Audrey Dubois. Remus Electric will start work on the lights in the library on Monday, January 16th. The library will be closed Tuesday, January 17th so Remus electric can complete the work. The new desks arrived last Thursday. Assembly is required. This will start on the weekend before Remus Electric begins work on the lighting. The 3 beautiful quilts hanging on the wall were the work of Donna Dupuis. The Quilting ladies offered to help with the summer reading program. Shawn is already working on this program. The theme for 2012 is Dream Big. We received a flyer from the Traveling Zoo. Marcia is working on getting this group for the summer reading program. The staff is working hard at correcting cataloging errors. A very nice article about the library appeared in the Dec. 29th issue of the Pioneer. Motion made by Nancy to accept the Director’s Report, seconded by Bessie. All ayes, no opposed-motion carried. Action Items: Motion made by Bev to pay check #6962-6984 plus EFTs for a total of $11,220.34, seconded by Bessie.. All ayes, no opposed-motion carried. Motion made by Bev, to table the Millage Renewal Ballot Proposal Resolution until the April 2012 library board meeting, seconded by Jan. All ayes, no opposed-motion carried. Other Business: The Board discussed the Millage Renewal Ballot Proposal at great length. The May election is not the appropriate time for us to put the renewal on the ballot since it appears there would be no other issues on the ballot and it would cost the library several thousand dollars to do this. The cost to the library would be minimal if anything if the renewal was placed on the August ballot. This will continue to be discussed at the April, 2012 meeting. Next Meeting: FRIDAY, February 3, 2012, at 1:00 p.m. Adjournment: Motion made to adjourn by Bessie, seconded by Jan. All ayes, no opposed-motion carried. Nancy L. Mohr Secretary  BARRYTON PUBLIC LIBRARY P.O. BOX 215 BARRYTON, MICHIGAN 49305 December 16, 2011 Library Board Meeting Minutes Board members in attendance: Ellen Shanafelt Jan Burger (skype) Nancy Mohr Bev Timpy Absent Roverta Coon Bessie Rummins Meeting called to order at 1:00 p.m. Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Bev. All ayes, no opposed-motion carried. Secretary’s Report: Motion made by Bev to approve the amended minutes of the November 18, 2011, board meeting, seconded by Nancy. (January meeting is January 6th) All ayes, no opposed-motion carried. Public participation: Connie Gibson and John Warren Correspondence: We received Evergreen White Paper and Overdrive Brochure and Participation Form Committee Reports: None Director’s Report: Evergreen cannot sustain itself because they do not have enough clients. Evergreen is our circulation system. We have a contract for two years which they will honor. We must make a choice as to changing our circulation system or paying higher amounts to Evergreen. Verso may be another choice we could use. We have the next two years to explore choices and make decisions. Overdrive is a service which allows easy access for buying and lending out E books and other different formats for different devices. If we joined by the end of December, Overdrive would waive the $l000 joining fee. It costs $2000 per year. Twenty-five percent is the hosting fee while 75% of the cost is for content selection. This would come out of the media- books budget. Santa arrived on 12-3rd. We had close to 100 children visit. Each child got his/her picture taken, made an ornament to take home, and received a gift and bag of nuts and candy. (These were donated). Carrels, chairs and rug have been ordered. Marcia talked with Scott at Remus Electric. He has ordered our fixtures and will call with a date to start work on the new lighting. Two days will be needed for the work. A Monday and Tuesday would be the work days. We will have to close that Tuesday. This is being paid for by the grant we received. Marcia attended a meeting regarding the future of Michigan Evergreen and also an informational webinar dealing with the benefits of Overdrive. Marcia asked that we give Rachael some hours to work in the library to give Shawn and herself some time off. Pioneer is coming over later today to discuss activities in which the library is involved. Motion made by Nancy to accept the Director’s Report, seconded by Jan. All ayes, no opposed-motion carried. Action Items: Motion made by Jan to pay check #6928-6961 plus EFTs for a total of $7,024.24, seconded by Bev.. All ayes, no opposed-motion carried. Motion made by Jan, to table the Overdrive participation because of cost although we are certainly interested, seconded by Bev. All ayes, no opposed-motion carried. Motion made by Bev for the library to request a millage renewal at the 5-8-2012 election, seconded by Jan All ayes, no opposed-motion carried. Motion made by Nancy to give Shawn and Marcia each $500.00 for exceptional service to the library, seconded by Bev. All ayes, no opposed-motion carried. Motion made by Jan to hire Rachael to fill in when staff needs days off at the temp. page rate, seconded by Bev. All ayes, no opposed- motion carried. Other Business: We discussed Michigan Evergreen, Overdrive, and the library millage renewal. The February meeting will be held Friday, February 4, 2012 and l:00 p.m. Next Meeting: FRIDAY, January 6, 2012, at 1:00 p.m. Adjournment: Motion made to adjourn by Bev, seconded by Jan. All ayes, no opposed-motion carried. Nancy L. Mohr Secretary
Barryton Library Board Meeting Minutes - November 18, 2011 BARRYTON PUBLIC LIBRARY P.O. BOX 215 BARRYTON, MICHIGAN 49305 November 18, 2011 Library Board Meeting Minutes Board members in attendance: Ellen Shanafelt Jan Burger Nancy Mohr Roverta Coon Beverly Timpy Absent Bessie Rummins Meeting called to order at 1:02 p.m. Adoption of Agenda: Motion made by Bev to adopt the agenda, seconded by Jan. All ayes, no opposed-motion carried. Secretary’s Report: Motion made by Jan to approve the minutes of the October 18, 2011, board meeting, seconded by Roverta. All ayes, no opposed-motion carried. Public participation: Correspondence: Currie Kendall PLC/Robert C. Reinhardt Library Fund – Letter regarding our grant application. Committee Reports: Director’s Report: Our grant application to the Robert C. Reinhardt Library Fund was approved for the full amount – $11,049. The committee only asks that we send an itemized list of the grant expenditures when we are finished with the project. They also appreciate before and after pictures. Book Sale totals for the year were $572 between the sale at Chippewa and the sale here inside the library. Preliminary Plan for the Establishment of a Satellite Library in Chippewa Township was sent to Julie Austin right after last month’s meeting. Santa will be at the library on Saturday December 3. The library provides a take-home craft for kids to do while they wait in line to talk to Santa. We also take pictures with Santa for a suggested donation of $1.00. Library totals are down this month from last year. Action Items: Motion made by Roverta to accept the Director’s Report, seconded by Nancy. All ayes, no opposed-motion carried. Action Items: Motion made by Bev to pay checks #6893-6927 plus EFTs for a total of $11,005.18 seconded by Roverta. All ayes, no opposed-motion carried. Motion made by Roverta to order carrels, chairs and rug and to contact Remus Electric to schedule the lighting upgrade, seconded by Bev. All ayes, no opposed-motion carried. Other Business: Next Meeting: Friday, December 16, 2012 @ 1:00pm. Adjournment: Motion made to adjourn by Jan, seconded by Roverta. All ayes, no opposed-motion carried. Marcia Laughlin Director | Return Home | Catalog | Library News | Our Services | FAQ Page | Contact Us | Great Links | Board Minutes | |
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